Document Controller

Responsibilities:

• Awareness of Company’s Quality Policy.
• Register of the incoming and outgoing documents and correspondence in the database and distribution to the person in charge.
• Ensure that the distribution is carried out on basis of a distribution list.
• Organisation, origination and pursuit of the project files and documentation (see PG 3301 to PG3303) for the contracted ILF Company in coordination with the project manager.
• Adherence to mission statement (see PG1101), to IMS system and further company-specific documents.
• Ensure documents submission to the client in a timely manner.
• Sets up filing system that can be used by all unit staff members.
• Give support in documentation issues like using the EDMS, preparing lists in Excel, etc.
• Be aware of and obey the Company Quality rules and perform the activities required by relevant procedures on these issues.
• Participate in IDC and Document Checks: Engage in Inter-Disciplinary Checks (IDC) and perform a final document quality check
• Generate Document Control Reports: Produce detailed reports on document control activities for internal use or client review
• Maintain project document management process at Company EDMS
• Attend all the company-organised training courses when invited.
• Continuous Improvement: Continuously seek ways to improve the document control process, incorporating feedback from team members and lessons learned.
• Any ad hoc tasks by Project Service Manager

• Good communication and social skills
  Ability to communicate effectively and work cooperatively with fellow team members and customers.
  Exceptional organizational, interpersonal and presentation skills; strong team player.
  Ability to prioritize and attend to multiple assignments.
  Fluency in Microsoft Office applications: Word, Power Point, Excel; Internet skills.
• Education: Higher Education
  Language skills: English is advantageous
  Professional experience: minimum 5 years

• Almaty, 5/2