Office Administrator

Responsibilities:​​​​

• Responsible for financial affairs of Administration process.
• Coordination and keeping the records of dispatching equipment or … from office, for repair, calibration, or project use, based on received requests, and their return.
• Coordination and keeping the records of purchasing process, based on received requests.
• Coordination the maintenance of office and follow up necessary repairs.
• Coordinating and arranging meetings and appointments for the Country Manager; and reminding him/her at the appropriate time.
• Answering phones, recording messages and sorting them.
• Preparing the meeting room and necessary coordination to provide catering services to guests.
• Arranging transportation for managers and staff as required.
• Coordinating and performing tasks related to managers and staff’s missions, such as buying plane ticket or other vehicles, hotel reservation, visa application, mission-related transportation, and finally maintaining relevant records.
• Typing all documents, in Company’s standard format and based on relevant instructions.
• Archiving the documentation and all correspondence (E-mails, E-Files, Hardcopies/Papers, Minutes of Meetings) in a uniform manner (according to the Company instructions).
• Copy and distribute documents and letters, as instructed.
• Scanning the documents as requested by the manager and staff within the framework of Company regulations.
• Printing the documents as requested by the manager and staff within the framework of Company regulations.
• Collecting and recording of issued purchasing requests by personnel, arranging probable purchases from the approved suppliers, purchasing office requirements according to accepted list and amount, and keeping the records of Company’s purchases.
• Assist and support with training documents.

• Fluent English

Conditions:

• Full time job
• Atyrau 5/2