Legal Documentation & Workflow Coordinator

About the Role

This role is responsible for reviewing, preparing, and coordinating commercial contracts and waiver documentation for the US market, with a strong focus on accuracy, structure, and risk awareness.

The position sits at the crossroads of legal review, operational coordination, and AI-supported workflows, giving direct exposure to real business decisions and contract risk management.

The scope includes handling a high volume of document reviews and repeated revision cycles, requiring exceptional attention to detail and strong organizational discipline. The role also extends into broader legal and compliance support across the company.

Employment Type

• Full-time, 8:30 AM – 5:00 PM New York time.
• Fully remote.
• B2B contract arrangement.

Key Responsibilities

Contract Review & Preparation

• Reviewing B2B commercial agreements submitted by clients.
• Spotting risk clauses, inconsistencies, unclear language, and drafting errors.
• Drafting structured comments and proposed edits.
• Supporting multiple rounds of negotiation and revision.
• Preparing documents fully ahead of final leadership sign-off.

Waiver Document Analysis

• Reviewing conditional and unconditional waiver documents.
• Checking project data, financial figures, and the legal reasoning behind release terms.
• Cross-referencing waivers against underlying project information.
• Flagging risk areas and recommending approval or corrections.

Legal Operations & Workflow Coordination

• Managing review workflows through task tracking tools.
• Tracking review stages, document versions, and status.
• Ensuring analysis accounts for full project context — state-specific rules, project type, value, scope, and delivery/installation details.

AI-Assisted Contract Analysis

• Applying AI tools (e.g., ChatGPT, Claude) for issue-spotting, redlining, comparison, and summarization.
• Reviewing and refining AI-generated output manually.
• Contributing to the ongoing improvement of prompt templates and AI-supported workflows.

Legal Coordination Support

• Preparing structured materials for outside counsel.
• Assisting internal teams with dispute/mediation matters, landlord issues, and trademark or compliance topics.
• Escalating complex legal risk appropriately.

Cross-Functional Communication

• Relaying contract feedback and required changes to sales managers.
• Supporting client negotiation cycles through internal coordination.
• Ensuring final documentation is accurate and consistent with company risk standards.

Required Qualifications

• 2+ years in contract review, legal support/paralegal work, contract administration, legal operations, or document compliance.
• Fluent English and Russian (C1 minimum — required).
• Strong analytical and structured thinking.
• Exceptional attention to detail.
• Background reviewing B2B contracts and commercial documentation.
• Hands-on experience using AI tools for document analysis.
• Proficient in Microsoft Word or Google Docs, including tracked changes, commenting, and PDF review/version control.
• Comfortable working independently in a high-volume, remote operational setting.

Preferred Background

• Degree in Law, Business Administration, Contract Management, or Paralegal Studies.
• Experience in construction, manufacturing, engineering, or other project-based industries.
• Background supporting external counsel.
• Familiarity with US commercial contract logic.
• Awareness of state-specific contract nuances.
• Experience working in remote, international teams.
• Interest in legal tech and AI-driven workflows.

What We Value

• Precision and accountability in document work.
• Comfort handling repetitive but high-impact analytical tasks.
• Strong written communication.
• Digital fluency and comfort with structured processes.
• Fast learning and sound judgment on when to escalate.

Why Join

• Direct exposure to US commercial contracting practices.
• High-responsibility role with tangible business impact.
• Structured processes and collaborative leadership.