Assistant

Assistant ( outsourcing contract)

Responsibilities:

Administrative support:

• Providing administrative support to Marketing, Field Force and Medical departments
• Ensuring the approval process and organization of local conferences, preparation for participation in international congresses, assistance in organization and holding of roundtables and other marketing events, preparation of contracts with speakers.
• Providing logistic support for participation in local or international events, cycle meetings etc.
• Execution of and keeping the records of the Marketing and Medical Departments.
• Process invoices and payments for services provided, timely submit all closing documents to Finance Department.
• Receiving and sending of correspondence
• Maintenance and updating of contracts with marketing service suppliers (event agencies, vendors, providers and marketing), conducting tenders for new marketing service suppliers and any changes in the status of current suppliers.
• Ordering the printed and promotional materials.
• Accept of the promotional materials to the warehouse, allocation between regions. Control for dispatch and receipt of the parcels.
• Be responsible for storage of promo materials in accordance with Procedure regulating receipt, registration and dispatch of Promotional Materials.
• Various support for editing and processing of materials in printed or electronic form.
• Coordinates and monitors the local implementation of Educational Materials of global Risk Management Plans (RMP).
• Drives the local execution of the RMP Educational materials for all Gen Med products of Novartis Pharma for which Educational materials exist

Requirements:

• Higher education
• English – intermediate or higher (spoken and written). Knowledge Kazakh and Russian languages are required.
• Attentiveness to details, accuracy, results orientation, customer focus
• 3-6 years on administrative position preferably within multinational company
• Advanced Microsoft Office skills

Compensation & benefits package:

• Competitive salary based on market benchmark
• Meal allowance, mobile connection phone limit

Temporary contract (maternity leave cover) via 3rd party company.