Specialist (operations) of the Center for Preparatory Studies

Job Description

The Specialist provides administrative and operational support to the School, contributing to student recruitment, admissions, examinations, records management, and day-to-day School activities.

Key Responsibilities

• Prepare and process documents related to the School’s activities in accordance with University policies and procedures.
• Support student recruitment activities in Kazakhstan and abroad, including regional presentations and international education exhibitions.
• Assist in organizing and administering Nazarbayev University entrance examinations in Kazakhstan and abroad.
• Maintain School records and documentation in accordance with internal University regulations and procedures.
• Monitor the timely provision, ordering, and replenishment of office supplies for School employees.
• Maintain proper accounting, storage, and safekeeping of School documents prior to their transfer to the University Archives.
• Prepare, register, organize, and submit School documents to the University Archives in accordance with established procedures.
• Participate in the annual preparation of the School’s records retention and classification schedule (nomenclature).
• Maintain proper accounting, storage, and issuance of controlled University forms.
• Manage the storage, accounting, and issuance of educational and examination equipment and materials, including calculators, voice recorders, notebooks, microphones, cameras, and other equipment.
• Maintain and regularly update the School’s personnel mailing lists and contact information.
• Prepare and maintain minutes and related documentation for meetings of the School’s Executive Committee and Teaching and Methodological Committee.
• Coordinate activities related to the School’s clearance/bypass procedures.
• Assist in the organization and administration of examinations conducted by the School.
• Prepare presentations, analytical materials, reports, and other information as requested by the supervisor and within the scope of the position.
• Participate in the identification, assessment, management, and monitoring of operational risks within the assigned area.
• Perform other duties and assignments as required by the immediate supervisor and University management, in accordance with applicable legislation and University policies.