Executive Assistant

Key Responsibilities

• Inbox & Correspondence Management
• Monitor the Group General Counsel’s inbox under delegated access on a daily basis.
• Assess and prioritize incoming communications according to urgency and business impact.
• Escalate time-sensitive matters immediately.
• Summarize inquiries and correspondence into concise, actionable updates.
• Draft routine emails, correspondence, and responses.
• Respond directly to straightforward matters within delegated authority.

Task, Deadline & Matter Management

• Maintain and track task lists, to-do items, matter statuses, and action plans.
• Develop and update timelines for legal matters and strategic projects.
• Manage a forward-looking calendar of deadlines across all group entities.
• Proactively follow up on outstanding inputs, approvals, and responses from stakeholders and the Group GC.
• Ensure critical commitments and deliverables are completed on time.

Diary, Travel & Administrative Coordination

• Manage the Group GC’s calendar, meetings, and scheduling priorities.
• Coordinate international travel arrangements across Dubai, Moscow, Central Asia, and other jurisdictions as required.
• Organize logistics relating to legal documentation, including:
  • Apostille and legalization processes
  • Signature collection and routing
  • Corporate filings
  • Data room administration and access management
  • Documentation tracking and record maintenance

Stakeholder Liaison & Information Gathering

• Act as a liaison between the Group GC and stakeholders across the Group, Kazakhstan operations, subsidiaries, and external advisers.
• Gather, verify, and consolidate information from multiple sources.
• Follow up with internal teams and external counterparties to ensure timely responses.
• Present information clearly, concisely, and accurately.
• Build productive working relationships with senior executives and advisors across diverse cultural and geographic environments.

Point of Contact

• Serve as the designated point of contact when the Group GC is travelling, unavailable, or otherwise engaged.
• Receive, assess, and summarize requests and inquiries.
• Resolve matters independently where authorized.
• Escalate sensitive or critical matters appropriately and in a timely manner.

Research & Executive Support

• Conduct first-pass research and drafting using the legal function’s AI and productivity tools.
• Perform quality checks on AI-generated outputs before submission to the Group GC.
• Prepare briefing notes, summaries, presentations, and background materials.
• Support ad hoc projects, strategic initiatives, and legal operations activities as required.

Requirements

• Native Russian speaker, Advanced English

• Sharp, proactive and fast

• Excellent administrative judgment
• Tech-comfortable - fluent with AI/LLM tools and modern productivity software; able to work within an established digital workflow.
• Clear, concise summariser, credible with senior stakeholders across cultures.

• A legal or professional-services background (law, paralegal, Big 4, compliance, corporate-secretarial) is an advantage