Executive Personal Assistant

MPORTANT!
The minimum English level required is B2 (Upper Intermediate).
Please submit your CV in English — applications in other languages will not be reviewed!

About Us: 

Coventry University, founded in 1843, is a forward-looking, modern institution with a proud tradition of providing high-quality education. Students benefit from state-of-the-art equipment and facilities across various academic disciplines, including business, computing, health, design, engineering, and performing arts. Coventry University has been described by Times Higher Education as “one of the most innovative modern universities, bold in its vision of the 21st-century student experience”.

Coventry University Kazakhstan is seeking a highly organised, proactive, and professional Executive Assistant to President.

This is a key role for an experienced Executive Assistant who can provide high-level administrative and organisational support, manage complex schedules, coordinate communications, and ensure the smooth and efficient operation of the President's Office.

Key Responsibilities:

• Provide high-level administrative and executive support to the President.
• Manage calendars, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including agendas, materials, logistics, and follow-up actions.
• Draft, proofread, and manage official correspondence, letters, reports, and other documents.
• Prepare presentations, briefing materials, reports, and meeting documentation.
• Take meeting minutes and monitor action points to ensure timely completion.
• Maintain an organised electronic and paper-based filing and document management system.
• Coordinate communication with University leadership, committees, and internal departments.
• Support the organisation of events involving the President.
• Welcome and coordinate visitors and guests to the President's Office.
• Provide travel and logistical support, including flights, accommodation, and transportation.
• Assist in identifying scheduling conflicts and proactively propose effective solutions.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.
• Support the efficient operation of the President's Office and perform other duties as assigned.

Requirements:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative role.
• Excellent organisational and time-management skills.
• Strong ability to manage multiple priorities and work in a fast-paced environment.
• Excellent written and verbal communication skills.
• Professional proficiency in English, Russian, and Kazakh.
• Strong writing, proofreading, and document preparation skills.
• Experience in organising high-level meetings and managing executive calendars.
• High level of discretion and ability to handle confidential information.
• Proficiency in MS Office and electronic document management systems.
• Proactive, detail-oriented, flexible, and able to anticipate the needs of senior management.

Join Coventry University Kazakhstan and become part of a dynamic international university environment, supporting senior leadership and contributing to the successful operation and development of the institution.